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Old Windsor Rifle and Pistol Club
Annual General Meeting of the Old Windsor Club
Sunday February 6th 2011
Chaired by Mr L. Hatcher
Present
49 members were present
Apologies
D.Smithers T. Wareham. C.Williamson Barry Jones
Last years minutes were read out by the Secretary Evelyn Williamson, these were agreed to be a true report and accepted by the meeting.
Proposed by D.Smith
Seconded by E Wenborne
Matters Arising
There were no matters arising
Finance
The chairman asked the club auditor Mr. Peter Spurling to take the members through the financial statement for the year 2010. He reported that overall sales were up by 7% and the gross profit was up by 1% on last year but stressed that all brewery increases must be put on the bar prices.
Membership subscriptions were up on last year as was the revenue from the raffles the snooker table and the lottery machine. The other gaming machines were slightly down.
The wage bill was down which was a good saving even though a one off redundancy payment had been made. The expenditure has been kept as low as possible and the year 2011 should see the benefits of these measures. The year ended with a surplus of £29,184.00 against a deficit of £6,508. 00.
Mr Spurling commented that this was an excellent set of figures and that the committee had seen the problems and dealt with them quickly putting the club on a good financial footing. He added that next year would still be hard and the committee must keep control of the expenditure, and the members must still support the club and its functions. Mr Green (from the floor) asked as there was money in the bank whether the club should overhaul the lighting and heating as this had been the major expenditure during the year. Mr Spurling suggested that the committee looked into this. Mr Hatcher thanked Mr Spurling for preparing and explaining the accounts to the members. He also thanked the committee for their hard work during the year.
AOB
Dave Smith asked if a diary could be put behind the bar as he had difficulties in contacting Gary Martin to make a booking and that other people had similar problems. The difficulties of more than one person doing the bookings posed some problems. The committee agreed to look into this problem further
Jason Hart proposed a vote of thanks to Stan Choules for keeping the website updated
Rob McHarg suggested that a new flow chart of the committee be put on the notice board
Dennis O’Donovan also wanted it minuted that he had suffered verbal abuse from Barry Clark and that he required an apology from him.
Nigel proposed that any member who had not yet paid their subscriptions should not be allowed to vote.
Election of Officers
President Laurence Hatcher
proposed Dennis O’Donovan seconded R.Peck
Treasurer Barry Clark proposed Laurence Hatcher seconded Jenny Horsgood
Secretary R Mc Harg proposed Owen
seconded Reg Peck D.Benton proposed Roy Annetts seconded Ella Wenborne the members voted for Debbie Benton to take the position
Bar Chairman Jason Hart proposed Evelyn Williamson
seconded Jenny Horsgood
Committee Members
- Reynolds
N. Metters
G..Martin
R. McHarg
R.Toms
J.Hatcher
C . Hawke
Membership Secretary
G.Wade
All of the above were proposed on block proposed J. Critcher seconded D.Smith
Meeting ended 12.15pm
Old Windsor Club
Minutes for meeting on 11th January 2012
Present Jason Hart, Barry Clarke, Nigel Metters, Chelsea Reynolds, Richard Toms, Chris Hawke,Rob McHarg and Debby Benton.
Apologies Lol Hatcher, John Hatcher and Gary Wade
Debby read minutes
Maintenance
All in hand, toilets refurbishment commencing Monday 16th Jan, outside option for toilets.Guttering smashed again, brewery lorry did the damage. Giving us a half barrel as compensation.
Chelsea to carry out repair to guttering. When portable loos in place will have to go outside via front door and then round back. Ramp out back is unsafe, needs redirecting so is not a safety hazard.
Bar
John Gould in for his operation out of action for approx 4 weeks, figures all fine. Cider up in price, rest to follow soon, club to absorb, still keeping the 50.12% GP.Hall Hire
Chris wanted guidance regarding christenings on Sundays as carvery is usual on. Advised hat if 50 or more were coming then christenings take preference but only twice of month.Chris suggested offering the carvery as an option for food at christenings.
Entertainment
11th of Feb Rod Stewart sold out, next do arranged for 31st March, 60’s band for 19thMay, also Jubilee Night for a good old fashion knees up to be arranged.
Other Business
Gary Martin has resigned, Jason thanked him for his hard work. Still issues with members bar it is brought to our attention that some of the members in the men’s bar had been rude to staff albeit nobody had complained to Jason – he will talk to all staff and see if this is an issue or an isolated incident. At AGM to ask if visitors charge should go up to £2?TV Viasat, nothing really to report,Rob has been calling every day update is that the company is in process of upgrading systems that need this doing (which is us) so Rob to be informed, leaving it til end of Feb then in March if no better off will get new satellite system installed. A letter from the committee has been sent to Dave Laflin explaining the situation with regards to the flat and the possibility of it going to new manager/ess.
Meeting ended 9.10
Next meeting 8th Feb
Old Windsor Club
14th December 2011
Present Lol Hatcher, Jason Hart, Barry Clark, Richard Toms, Chelsea Reynolds, Chris Hawke,
John Hatcher, Nigel Metters, Robert McHarg and Debby Benton
Apologies Gary Martin and Gary Wade.
Debby read minutes from November.
Membership Nothing to report
Bar Price increase for brewery cider from 9th Jan (5p per pint), February rest going up, club to carry
cost for the time being. Members will be notified at the AGM. Brewery sales up 20% for year, 64%
up in last 3 months, and 48% for month, real ale doing very well. No issues with the brewery.
Delivery dates for Christmas period in hand. Nigel mentioned again about tops of barrels in cellar
please put in bin, one to be provided in cellar.
Main Hall Bookings All Saturdays booked up to end of March, monitoring Friday evening.
Entertainment All Christmas and New Year Eve dos in hand, Rod Stewart booked for 11th Feb and
Motown Band booked for 31st March.
Hall Hire Price increases as from Jan 2012.
Maintenance Price for pipework 2 options, option 1 tarmac up £900, option 2 all work in cellar
£500, second option to be carried out asap, then ladies loos refurbished, followed by mens.
Portable loos in car park 16th Jan start to 27th Jan (approx). Hose pipe broken temporary repair to
be done.
Other business CIU tax up to 50p per member, will ask at AGM about opting out. Nigel mentioned
the TV digi systems has problems can they be rectified? Rob mentioned Viastat have had issues
with new upgrade system. The Premier League have put a block on Premier League games, this is
in the process of going through courts, will have an answer soon. We have a couple of options
another box but need broadband fitted or another satellite company. Rob to see Viastat engineer
about new box.
Conclusion: About time a management team were in place, this is to be addressed in New Year
Meeting ended at 9.35pm
Next Meeting 11th January
Old Windsor Club
Minutes for meeting on
9th November 2011
Present
Lol Hatcher, Jason Hart, Barry Clark, Richard Toms, Gary Wade, Chelsea Reynolds,Chris Hawke, John Hatcher and Debby Benton
Apologies
Gary Martin, Nigel Metters and Robert Mc Harg.Debby read minutes from October.
Membership
New cards are to be ordered, 1000 or 500. The club has 523 membersDate for AGM is 29th January 2012
Bar
Heineken sales for Oct up 65%, have a credit note for £1000 inc VAT. All looking good - in current climate we are doing well. John Hatcher mentioned that the glass cleaner has problems the chemicals are being replaced, have been ordered.Main Hall Bookings
Need more bookings for hall, suggested advertising.still thinking about it.Entertainment
Nothing to reportHall Hire
Chris has redesigned the booking form, hire charges are up for non members £100 hire,£100 deposit, additional £50 for bar staff, to be asked at booking. Kids party £30.
Maintenance
Chelsea carried out a survey of club and found the pipes in cellar not circulating properly in system, this will become contaminated, so needs repairing at a cost of £1188 + VAT,Chelsea to carry out work.
Other business
Note to be put in cellar about changing barrel, this is to be idiot proof. John Hatcher to organise.
Chris's hubby to be asked to draw up plans of club.
Meeting ended at 9.15pm
Next Meeting 14th December
Old Windsor Club
Minutes for meeting on
12th October 2011
Present
Lol Hatcher, Jason Hart, Barry Clark, Nigel Metters, Richard Toms, Robert McHarg,Gary Martin, John Hatcher and Debby Benton
Apologies
Chelsea Reynolds, Chris Hawke and Gary WadeLol read minutes from August.
Finance
All is good up to nowMembership
New members still joiningBar
Nothing to reportMain Hall Bookings
Need more bookings for hall, suggested advertising still thinking about it.Entertainment
Dreamboats and Petticoats went well, Halloween do in October, Karaoke in November, Rat Pack Evening in December, Christmas Eve and New Year booked.Maintenance
Nigel proposed the work on toilets go ahead, Lol seconded the motion.Jason/Chelsea to get quotes.
Other business
Nigel aired his views on what takes preference on the TV – is it football or golf !! On several occasions people had been watching football highlights and someone was going in to the membersbar and turning it over with no consideration for those already watching the TV in the lounge.No easy solution was achieved as whatever you. do someone will want to watch something else.Rob to look into a splitter so each bar can choose their preferred programmes and Rob to monitor,observe and deal with accordingly.
Nigel also was disappointed recently when a delivery of real ale was not fulfilled by Heineken which he had promoted and generated some interest in – John was not made aware at the time of ordering that it was out of stock and therefore it did not arrive. Nigel took it upon himself to try and find some but with no success. A discussion between John & Nigel took place and Nigel was asked not to get involved as it was not his responsibility.
Meeting ended at 9.15pm
Next Meeting 9th November
Minutes of the Committee Meeting of the
Old Windsor Club
Minutes for meeting on 7th June 2011
Present Richard Toms, Robert Mc Harg, Debby Benton, Barry Clark, Nigel Metters and Gary Martin
Apologies Lol Hatcher, Chris Hawke, Jason Hart, John Hatcher, Chelsea Reynolds and Gary Wade
Rob read minutes from last month
Hoping for a VAT rebate on lottery machine which is NON VAT, custom and excise bit reluctant to refund money stating we are part of a Partial Exempt Scheme, so Kossway fighting our corner.
Membership Nothing to report
Bar Rota for carnival done, plastic glasses ordered
Entertainment Do on 16th July, Malcolm Gould to do disco, Steel band still on-going
Maintenance Chelsea/ Dave Laflin to be asked to rectify the ceiling in office (health hazard)
Other business
Barry got a 2 year deal for electricity, Nigel suggested the gas and electricity come from same company, Barry to look into
Nigel mentioned PAYPHONE on front bar - do we need it? Barry to look into
New Lottery machine
The church next door is to be demolished, new pre-school 2 storey building is replacing it, at planning permission stage at the moment
Meeting ended at 8.30pm
Next Meeting 13th July
MINUTES OF OLD WINDSOR CLUB COMMITTEE MEETING
HELD ON WEDNESDAY 11 MAY 2011 AT 7:30 PM
Present: Jason Hart, Rob McHarg, Barry Clarke, Debby Benton, Chris Hawke,
Nigel Metters, Gary Martin, Andrew Reynolds
Apologies: Laurie Hatcher, John Hatcher, Richard Toms
1. Minutes of the last meeting
The minutes of the previous meeting were read and agreed.
2. Matters Arising
Pricing received for ceiling tiles - £35.19 per box – 9 boxes x 16 – total cost £350.00 incl labour £500.00. Finance approved.
The swipe card upgrade for door system has been ordered except for the card reader and should be operational by the end of next week and will be tested by committee members. Estimated roll out date to all members is 1st July. Obsolete membership cards will be deleted from the system.
4. Membership
Half price memberships to be offered at Carnival to increase membership of the club. There were no memberships fees banked in April.
. Entertainment
Dates for the diary: 16th July 2011 – Caribbean Evening, 17th December 2011 – Christmas Dinner/Dance, 24th December 2011 - Christmas Eve Disco.
16th July has been agreed for a Caribbean themed evening – Gary and Debby to investigate options.
Jason proposed that the Carvery should be available every week if there is no function booked and this was agreed. Gary to liaise with Barry regarding dates.
All function bookings must be confirmed by completion of the booking form which must be returned within 7 days of making the booking. Gary informed the committee that in some cases completed forms were not being returned. The committee agreed that if the form has not been received within this timescale the booking will be cancelled.
Darts will continue to be held every Friday night unless there is a function. To increase attendance at events, Nigel suggested a list of club events should be displayed in the front entrance. Event listings will be framed to prevent unauthorised removal and will be updated regularly
6. Maintenance
Nothing to report. All major jobs completed. The replacement of ceiling tiles inside the club is work in progress. Awaiting the installation of the router box for Wi-Fi.
7. Bar
New products - Lime/blueberry vodka, beers going well. No other issues to report.
8. AOB
Morning staff to press sump button to prevent smell/fungus growth in cellar.
Nigel requested funds for plants for club frontage.
premier football fixtures to be shown will be displayed outside the club.
It was suggested that we place an advert in the Club Journal to advertise our club to increase business – Debby to investigate the cost.
Several complaints have been received of a particular member regularly causing problems with bar staff and recently using threatening behaviour. A letter will be prepared by Jason and given to the offender and a copy given to each member of the committee. The committee agreed that this behaviour will not be tolerated and must cease.
Another member has been sneezing and spitting on the floor as well as making suggestive comments to female members of staff. Jason will speak to the person concerned as this type of behaviour is unacceptable.
Barry recently attended a local pub watch meeting with the police, however the focus was on the vandalism of the Rec with no references made to pub watch. Rob will contact Debbie Pearman, Thames Valley Police to discuss the relevance of pubs at these meetings. Rob will attend the next meeting on 22nd June @ The Oxford Blue.
Thames Valley Community Police recently attended the club to review security. Several points were raised and have been noted.
A suggestion has been received to give consideration to reinstating the doorman as some longstanding members did not recognise some of the people coming through the doors. This was thought to be due to the increase of new members.
Jason has been approached with a request to use the car park for the Windsor Carnival to make up a float and this was agreed by the committee. Volunteers were requested for bar staff for carnival.
The newsletter is work in progress. All items for inclusion to be sent to Debby asap.
A letter of complaint was received concerning an incident that took place on the eve of the Royal Wedding accusing a member of the committee of being rude and abusive. Jason will gather evidence and send a letter of reply which will be reviewed by this committee.
9. Date and time of next meeting:
Wednesday 8th June @ 7:30pm
The meeting closed at 9:25pm
Minutes of the Committee Meeting of the
Old Windsor Club
Minutes for meeting on Wednesday 13th April 2011
Present John Hatcher, Richard Toms, Robert McHarg, Jason Hart, Barry Clark, Gary Martin and Chelsea Reynolds
Apologies Lol Hatcher, Nigel Metter and Chris Hawkes
Minutes of the last meeting were read and agreed.
Membership - Nothing new to report at this time.
Bar – No prices increases at the moment as sales going well. New beer is Amstell and appears to be going well as is the Windsor Knot ale.
The swipe card upgrade of the door entry system and till was considered to be a good idea and will help with keeping the prices down over the long term. Members will benefit from cheaper prices by using their cards and non members would pay a little bit more. It would also improve our record of membership and door entry system.
It was proposed by Jason Hart and seconded by Chelsea Reynolds that this system should be purchased. Passed by majority vote of 90% and one abstention.
A complaint was received regarding service at the bar during particulars hours of the day. Jason has dealt with this and there should be an improvement.
RM questioned why the club were no longer using a bottle up boy and washer especially during and after busy functions. JH said that it was being done by staff during quieter hours and no longer need one.
New umbrellas have arrived from Brewery.
Entertainment – St Georges Day and the Royal Wedding Day has been organised and is currently being promoted by posters etc.
Maintenance – New fence has now been put up next to the church. Car park wall has now been repaired. Cellar pump fixed, also roof repair h