LOCAL LINKS OF INTEREST
Other sites of interest:
Minutes of the Committee Meeting of the
Old Windsor Club
14th July 2010
Present
D.O’Donovan, R.McHarg, D.Almond, A.Reynolds R.Toms, B.Clark, T.Wareham, E.Williamson, G.Martin
Apologies.
J.Hart, L.Hatcher, J.Hatcher, N.Metters
Matters Arising
The mobile carnival bar was very successful.
The company who were going to provide an alternative to sky t.v can no longer supply at the original price
Rob has now found yet another company who can supply for approx £1,300.00
Chelsea proposed we went with this company
Dennis seconded the motion
The vote was unanimous for the motion
The hot pies do not seem to be selling at the moment. It was suggested to stop selling them now and look again at doing them in the Winter with perhaps a display/warming cabinet.
Graham has sprayed the weeds in the car park
Maintenance book is on its way.
Entertainment
Gary was asked to book Larry for the disco on Xmas Eve and to get some prices for acts/disco for New Years Eve.
Motown singer booked for 16th July
It was agreed to revue later on in the year whether we would put on the OAP’s Xmas dinner.
The vouchers that are giver as commission from the Book People are to be used to buy books/cards for raffle prizes.
Bar
As Jason was not present there was no report
AOB
Richard reported that the final of the snooker tournament had taken place with Jamie Marshall winning and being presented with a trophy
Dennis reported that Gill’s holiday pay had been incorrectly calculated. As neither Jason or Laurie were at the meeting (and they had been dealing with it) it was agreed that another meeting would be held to discuss this with Jason and Laurie present. This was arranged for 21st July
(This meeting was subsequently cancelled and Laurie dealt with it personally with Gill)
Gary said that he had two bookings in the diary with little information as to what was required and no phone numbers. Trevor said he would go through the membership details to see if he could help.
Barry proposed that there should be no more bookings in the back hall on Sundays after September so that the football could be viewed on the big screen
3 voted for the motion
1 voted against
4 abstentions
Therefore the motion was carried. 3:1
It was agreed to look at starting up the Sunday carvery again at the September meeting
Trevor read out a letter from Tom Pugh stating that he still had not received his P45 or P60. Trevor to talk to Laurie to resolve this matter.
As a lot of people could not make the meeting in August it was agreed to cancel it and meet again in September.
Meeting ended 9.30pm
Date of next meeting 15th September at 7.30pm
Minutes of the Comittee Meeting of the
Old Windsor Club
9th June 2010
Present
J.Hatcher, A.Reynolds, N.Metters, B.Clark, T.Wareham, E.Williamson, L.Hatcher, R.McHarg, D.Almond, J.Hart, R.Toms
Apologies
D.O’Donovan, G.Martin, D.Benton
Matters Arising
Carnival bar and staff are organized for Friday night and Saturday.
Sky.T.V. Rob reported that three pubs he knew of had this Italian system and they were perfectly happy with it .Rob proposed that the club have this system installed
All members of the committee present voted for the motion therefore the motion was carried unanimously. It was also agreed that English football would take priority over any other sporting event.
The bar prices have not been increased we will await the outcome of the budget
The brewery rep has been on holiday so we haven’t been able to get any better deals on the beer.
It was decided not to implement a confidentiality policy but deal with such issues as they arise.
Finance
As agreed at the club AGM in February 2010 redundancies have been made. Tom Pugh has at the moment taken legal action as to his settlement. The Club are now taking legal advice from an employment lawyer and will abide by their decision.
As of the 11th June John will no longer be a full time member of staff but will be doing some shifts on a casual basis.
The till checks have all balanced
Bar
Hot pies will be sold over the bar starting on June 11th (microwaveable in the kitchen)
It was agreed that putting cheese etc on the bar on Sundays was a good idea
A member was upset at having to wait to be served on a particularly busy night with only one bar staff member. Other committee members who were present on that night didn’t seem to think there was a problem. It was agreed to monitor this especially on Club/golf nights. Committee members were reminded that they could offer to help out. Also members must realize that we are trying to turn the club around and cuts have had to be made.
It was agreed to ask Gary to get customer feedback after functions
Jason had been approached by the Windsor Brewery and it was decided to do a promotion on their real ales
Entertainment
We were not able to put a singing act on at the carnival as it clashed with the carnivals own events
In the absence of Gary and Debbie there was no Entertainment report
Rob asked if anything had been booked for Xmas eve. It was agreed to ask Gary to book a disco (probably Larry) asap
A.O.B
A communications book has been put behind the bar for staff and committee to note any issues that may arise.
Chelsea has asked for a maintenance book to be put behind the bar as well to note down any thing that needs attention.
Barry has issued some staff members front door keys so that they can open up.
Richard asked if Graham could spray the weeds in the car park
Before the weather starts to get cold again! The committee were asked to think of some ideas for heating an area for the ‘smokers’
A member asked what our long term plan was for the club.
Our long term aim is to turn the club around and make it a profitable, comfortable and hospitable place to come to.
Meeting ended 9.00pm
Date of next meeting 14th July 7.30pm
Minutes of the Committee Meeting of the
Old Windsor Club
12th May 2010
Present
P.Pugh, D.O’Donovan,J.Hart, B.Clark, E.Williamson, R.McHarg, G.Martin, A.Reynolds
(R.Toms came part way through meeting)
Apologies
T.Wareham, L.Hatcher, D.Almond, D.Benton
Matters Arising
Jason had a meeting with Ron Philips who is willing to hire the club a mobile bar for the carnival, This will be complete with coolers fridges etc and the club will be able to supply the beer wine etc. He will put it on site on Friday and remove it on the Saturday. It will come complete with a support van which will house the barrels of beer and the overflow stock. The committee agreed this was a good idea.. Jason was going to see if we could obtain a marquee that would fit against the trailer. Jason also asked for volunteers to man the bar on Friday night and Saturday from mid- day.
Rob looked into an alternative to Sky T.V. and found Sky Italia (Click for web details) with a 14month minimum contract, dish and box all for £1,060.00.
Rob to find someone who uses this system to see the quality etc.. The committee to review this again at the July meeting.
Bar prices still to be increased, and a meeting with the brewery reps is in hand
The St. Georges day function was a success and £250.00 was donated to Help a Hero. Barry to do a cheque and Gary will organize some publicity to mark this event.
Evelyn still to do the Conflict of Interest policy
The cleaning contract needs to be revued to see if we can cut costs. Denis to look into this
Bar
It was agreed by the committee that any committee member working for a whole session should be paid, if just asked to help during a session this would be voluntary.
Sandwiches/rolls are now for sale at the bar
Food for the FA Cup has been organized
The ordering of the beer etc has been working ok so far.
Entertainment
Gary asked if the club could put on a singer somewhere at the carnival to publicise the club Jason is having a meeting with the chairman of the carnival re; the bar so he said he would ask.
The Committee were asked to vote on the costing for the back hall, this was proposed by Denis and seconded by Jason there was a unanimous vote therefore the motion was carried. The costing is as follows;
Members Free of charge with a refundable £50.00 deposit
Non Members £50.00 non refundable
Registered Charity Free of charge
Children’s party-members Free of charge with a refundable £25.00 deposit
Non members £25.00 non refundable
AOB
At this point Pat offered her resignation which the committee accepted. The committee thanked Pat for her help and commitment over the years.
The club also wanted to acknowledge Gill’s hard work and commitment and Rob suggested that we buy her some flowers and a vase or something similar to mark her service with the club. Rob said he would organize this.
The meeting ended at 9.25pm
Date of next meeting 9th June at 7.30pm
Minutes of the Committee Meeting of the
Old Windsor Club
14th April 2010
Present
J.Hart, D.Almond, P.Pugh, N.Metters, D.Benton, B.Clark, T.Wareham, E.Williamson, R.McHarg, A.Reynolds, G.Martin, (R.Toms came part way through meeting)
Apologies
D.O’Donovan, J.Hatcher, L.Hatcher
Matters Arising
The secretary apologised for omitting Pat Pugh from the list of attendees for the last meeting
The bank mandate still needs two signatures before presenting it to the bank
After another safe check there is still a small discrepancy
The staff redundancies are in hand
The Mayor of Windsor sent a letter of thanks for the afternoon spent at the club with his snooker team
Rob McHarg to look into another source for an alternative to sky t.v.
Bar.
The budget increase will have to be passed on to the bar prices. Jason and the bar committee are due to have a meeting with the Heiniken and brewery reps to see if they can obtain any better deals
A club member Ron Phillips has offered a mobile bar for the carnival. Jason to contact him to see what it entails
Entertainment
Gary and Debbie have organized entertainment for St. George’s Day 23rd April
There will be a children’s fancy dress competition, a soul singer, raffle and food provided all for a cost of £250.00 .There will be no charge for entry but a voluntary donation to the charity Help for Heroes.
AOB
Chelsea reported that a darts team would like to come back and use the club. It was suggested that they put their request in writing but nobody could see any reason why their request shouldn’t be accepted
Gary asked if we could have a ruling on committee members having a conflict of interest on certain club matters mentioned at meetings .Evelyn to draft a conflict of interest policy to present to the committee.
Jason reported that Keith Watson, a past President of the club had passed away and that the club had sent a floral tribute to his funeral. The committee appreciated his hard work and commitment over many years at the club.
Jason also said that there should be identified roles and responsibilities for committee members. It was agreed to a have separate meeting to discuss these issues and it was scheduled for Wednesday 28th April at 7.30pm
Pat asked if money could be saved by cutting down on the cleaning costs. It was agreed to look into this and discuss at a later date
Nigel queried that in view of our high heating bills was the building insulated. He said he would look into whether we could get a grant for this work.
The meeting ended at 9.15pm
Date of next meeting 12th May at 7.30pm.
Minutes of the Committee Meeting of the
Old Windsor Club
10th March 2010
Present
D.O’Donovan, G.Martin, L.Hatcher, R.Toms, E.Williamson, T.Wareham, B.Clark, J.Hart, D.Almond, A.Reynolds.
Apologies
N.Metters, R.McHarg, D.Benton
Matters Arising
The new bank mandate is in hand
Three safe checks have been done and the discrepancy seems to have been reduced
The redundancy letters were sent out on 15/2/2010 and the follow up meetings with the staff are to be arranged.
The snooker match between the Mayor’s team and the club has been arranged for Sunday 21st March at 2.00pm
Cannot afford to re-instate Sky t.v. Dom to look into an alternative
The carvery is still suspended
Jason reported that some roles needed to be covered by committee members. Volunteers were;
Gary /Debbie to take on entertainment and all matters to do with the back hall
Barry to take bookings for the back hall in the short term. Gary to take on at a later date
Chelsea /Denis to take on maintenance
Bar
Nothing to report
Entertainment
Gary to see if he can organize something for St. George’s day
A.O.B.
Richard noted that the club is not used very much during the day the committee to look into the opening hours.
Chelsea reported that the drainage problems in the toilets were caused by a too small diameter pipe underground and that he would look into replacing it. There was a leak on one of the flat roofs which Chelsea patched up best possible. Roof needs replacing we have had one quote of £4,300.00 Chelsea to get another quote.
Barry showed the committee some photos circulated by ‘pub watch’ of people barred from the local pubs. These were to be put up behind the bar.
Trevor read out a letter from a club member who felt a newsletter left on the counter at the club, for members who use the club to read outlining what topics were discussed at our committee meetings, would keep members informed and also they may be able to help with suggestions and decision making. It was agreed initially to put a copy of the minutes of each meeting on the notice board for members to read. Evelyn will write to the club member thanking him for his letter and outlining what we intend to do.
Meeting ended at 8.40pm
Date of next meeting April 14th
Record attendance at the AGM of 110 members. These pictures were taken as the hall was just filling up and another three rows of chairs were being added in the foreground The following Proposal was put to the meeting
Summary
It’s a well known fact that the hospitality market which includes pubs and clubs is severely affected by the financial crisis. It is also evident that less members and general public are visiting and partaking in the clubs activities
During 2009 the committee spent many hours debating how to energise the club and get more people through the doors this has included local advertising, increasing food sales, entertainment nights and even pub games like darts etc. all to no avail
During the last quarter of the 2008/2009 financial year the committee realised the situation was getting worse and if action wasn’t taken the club would eventually have more serious problems, even possibly becoming insolvent. Today we note from the clubs accounts a profit in 2007-08 of £16,000 is now a £7,000 loss in 2008-09
The clubs financial demise needs to be addressed urgently and decisions that need to be taken are serious. In debating these decisions the committee are not at one, therefore it was decided to explain the issues at the AGM and to get a commitment from its members on how to proceed
The long term survival of the club is the main objective and the plan being put forward to cut costs is aggressive, however it is apparent from the regular letters the committee receive from its members citing we’re either un-friendly or aggressive and that by and large the club has lost its way shows that under the current management success isn’t going to be achieved.
The plan put forward by members of the committee suggest that radical changes be implemented with immediate affect, these includes:
Motion to the AGM
1 The committee to be responsible for the day to day running of the club which includes: cash and bar management, opening/closing and ordering of stock.
2 Current full time staff would be made redundant
3 Part time staff would used on a need by need basis
4 It is anticipated that the club would eventually be able to hire a married live in couple who will take over responsibility of the running the club although reporting to the committee
When discussing redundancy which is both emotive and costly we have to be sure of our facts thus this detail would be left to the appropriate experts. However, our initial costs do indicate that these costs could be in the region of £12,000
Currently staff costs amount to £71,000 per annum, utilising only part time staff would reduce this figure to approximately £31,000 which is a substantial saving of £40,000 pa. In looking at other costs it is expected with better management savings on cleaning (£4k), maintenance (6k), Sky Television (£9k) and Heat light (£4k) totalling circa £63,000 pa which would more then adequately strengthen the clubs finances
Questions from the floor ……………
THE MOTION WAS CARRIED 81 Votes to 29
Minutes of the Committee Meeting of the
Old Windsor Club
9th December 2009
Present
J.Hart, T.Wareham, D.Almond, G.Martin, V.Tomasso, D.O’Donovan N.Metters, J.Hatcher
R.Toms (Part way through meeting)
Apologies
L.Hatcher, E.Williamson, P.Pugh, B.Clark, D.Benton
Matters Arising
Still waiting for T.V.Bracket.
Jason has spoken to the brewery regarding the possibility of a loan.
If any members have any complaints, they are to be asked to put them in writing and they will be discussed at a committee meeting.
Bar
Carvery seems to have tailed off and after this weekend(Sunday 13th Dec) will not be available until the New Year
Membership fees to be increased to £20.00 O.A.P’s remain the same at £5.00
Proposed by D.O’Donovan
Seconded by J.Hatcher
All members voted for the motion therefore the motion was carried.
E-mail addresses to be included on all new membership forms.
There are staffing problems on New Years Eve and Gary has offered to help Julie also Nigel has agreed to help out
letter has been sent to SKY to terminate the contract we then have three months to decide whether we are in a position to reverse the decision.
New card swiper to be ordered for the front door.
Entertainment
Christmas dinner sold out
Christmas Eve and New Years Eve now being advertised.
AOB
Gary enquired whether the residents of Shaw Court would be able to use the skittle alley, in the back hall, every Friday between 10am and 12.00. This to be discussed at a future meeting
Two letters were read out in response to the letter sent to all members
Meeting ended 8.50pm
Date of next meeting Wednesday 13th January 2010 at 7.30pm
Minutes of the Committee Meeting of the
Old Windsor Club
17th November 2009
Present
J.Hatcher, D.Almond, D.O’Donovan, P.Pugh, R.Toms, B.Clark, T.Wareham, E. Williamson, V.Tomasso, L.Hatcher, N.Metters,
Apologies
J.Hart. D.Benton.
Before the meeting started Barry informed the committee that a club member(Gary Martin) had expressed an interest in joining the committee. The proposal was put to the vote
Proposer B.Clarke
Seconded D.Almond
Eight members voted for the motion with two abstentions therefore the motion was carried. Gary Martin was then asked to come before the committee and informed of their decision and introduced to the committee members.
Matters Arising (from two meetings 14th & 22nd October 2009)
The secretary apologized for omitting Mr.Toms' being present at the meeting of the 22nd Oct.
After some difficulty the disco booked for New Years Eve has been cancelled and Shirley Clark has offered to step in and provide music free of charge. Advertising for this event has already been done.
All the tables outside have now been refurbished
T.V.Bracket still to be done
The new staffing rota's have been put in place
Window cleaner has been asked to come every two months.
Jason still to talk to the brewery about a loan.
A letter has gone out to all members informing them of the financial state of the club and asking them to’ support it or lose it ‘
Barry reported that he had received an invoice from the CIU for nearly £500.00. A proposal was made to increase the CIU affiliation membership fee from £3.50 to £4.00 to cover some of our costs
Proposed by Laurie
Seconded by Dennis
All members voted for the motion therefore the motion was carried.
Because the members have asked to keep the lottery machine Barry has offered to check the machine each week to see that the figures tally with Kossway’s readings,. If there are any discrepancies in the future then the machine will be removed.
Bar
Nothing to report
Entertainment
There will be a club Christmas Dinner on December 18th at £12.50 per head (families welcome)
Christmas Raffle is being organized
AOB
Nigel asked if any comments received from the letters sent to all members re the state of the club could be read out at the next meeting. He also reported that some fence panels had come down in the car park. Trevor said he would look into getting them repaired.
John reported that some children were still going into the members bar despite their parents being asked for them not to
The Darby and Joan Club have asked if they can use the club for their meetings each week for a couple of hours on a Thursday afternoon. This was agreed by the committee on the understanding that on the odd occasion if the back bar was required for a funeral or something similar they would give up their session.
Richard suggested that we had the window cleaner quarterly. This was agreed..
Sue Smithers was approached to take on the food as a franchise, but she declined this offer. The club is still open to other people applying for the franchise.
Meeting ended at 8.35pm
Date of next meeting Wednesday 9th December at 7.30pm
Minutes of the Committee Meeting of the
Old Windsor Club
14th October 2009
Present
J.Hart, D.Benton, D.O’Donovan, P.Pugh, B.Clark. T.Wareham, L.Hatcher, J.Hatcher, V.Tomasso, E.Williamson R.Toms (came part way through meeting)
Apologies
N.Metters.
Before the meeting started Evelyn reported that due to work commitments Chris Williamson had tendered his resignation from the committee. Trevor thanked him for his hard work and support.
Matters Arising
The TV has been installed in the front bar but we are still awaiting the wall bracket that is on order.
The tables at the front of the building need to be checked to see if all of them have now been repaired.
Ernie has been notified that he is no longer required as doorman
Jason to check with Gill to see if the window cleaner has been asked to come every two months instead of monthly.
The carvery has been quite successful but we need to source a second hand hotplate . Jason to look into this.
AOB
The ‘open the box’ has started again Ella and co. have agreed to sell the tickets and Vi has agreed to be responsible for the money
At this stage is was decided that some drastic cuts needed to be made so it was agreed that this meeting would be terminated, and that the finance committee would hold a special meeting and then bring their findings back to the main committee. A new full committee meeting was arranged for 22nd October 2009 at 7.30pm.
Meeting ended 8.30pm
Minutes of the Special Committee Meeting of the
Old Windsor Club
22nd October 2009
Present
J.Hatcher, D.Almond, D.O’Donovan, P.Pugh, L.Hatcher, B.Clark. T.Wareham.
E.Williamson, V.Tomasso, N.Metters, J.Hart.
Evelyn read out the minutes of the special finance meeting and the following recommendations were made.
Savings needed to be made therefore there would not be a free children’s Christmas party this year or one for the senior citizens,
No new Christmas decorations were to be purchased
Jason to discuss with Gill about any savings that could be made on casual and day to day expenses.
Jason proposed that the Sky subscription should be cancelled from 31st December
Dennis seconded it, the committee voted 9 for and 2 against the motion therefore the motion was carried. Jason noted that for the first three months re connection could be done straight away.
The discos for Christmas Eve and New Years Eve have already been booked and we are unable to cancel them. It was agreed to do some early advertising noting that this year both evenings are open to families
The biggest expense is still staff costs. Gill has offered to take a pay cut and Jason proposed and Laurie seconded that the bar staff shift patterns should be for six hours and not four as they are at present thus reducing the number of casual staff and maximizing the full time staff. The committee voted 5 for 0 against with 4 abstentions therefore the motion was carried. Gill and Jason to call a meeting for all the staff.
It was agreed to leave an increase in bar prices until January when the tax and brewery increases are due.
.It was also suggested that we apply to the brewery for a loan. Jason to arrange a meeting with the Brewery rep.
Jason volunteered to draft a letter to be sent to all club members advising them of the situation that the club is in and urging them to support it.
Minutes of the Committee Meeting of the
Old Windsor Club
9th September 2009
Present
B.Clark, R.Toms, N.Metters, C.Williamson, D.Almond, V.Tomasso, T.Wareham, P.Pugh, J.Hatcher, J.Hart
Apologies
D.O’Donovan, E.Williamson, D.Benton, L.Wareham
Matters Arising
Table tops at the front of the building have now been painted and varnished, one still needs repairing. These should have been done by Terry (Oxford Blue) but have been completed by Chris C.
The new T.V. for front bar is just waiting to be fitted, brackets are on order.
Membership is now up to date
Bar.
Jason suggests a trial period of 10% off all drinks Monday, Tuesday and Wednesdays, during the two football matches on Saturdays and the one at 4pm on Sundays,being shown on t.v.
Beer (except premium lager) will be £2.00 per pint
Stock take has been done
Entertainment
Tom Jones tribute 26th September, tickets not going very well at the moment. Newsletter has been produced and will now be sent out to members re future events.
No further entertainment to be booked at the moment
AOB
It has been reported that the ladies toilets need new light bulbs, a seat needs repairing and a leak investigating. Chris to attend to this.
Meeting ended at 9.00pm
Date of nest meeting 14th October at 7.30pm.
Minutes of the Committee Meeting of the
Old Windsor Club
12th August 2009
Present
D.Benton ,D.Almond, P.Pugh, B.Clark, E.Williamson, V.Tomasso, C.Williamson N.Metters, J.Hatcher, R.Toms (came part way through meeting)
Apologies
T.Wareham, L.Wareham, J.Hart, L.Hatcher
Matters Arising
One of the table tops at the front of the building has been replaced by Terry(Oxford Blue) it was agreed that he should replace/renovate the other three in lieu of the furniture he was given by the club.
The racing channel to be re-instated on the t.v. asap
T.V. for the front bar to be purchased as previously agreed. Jason to be asked to do this
Bar
In the absence of Jason, John read out he minutes of the last bar committee meeting.Notable issues were;
Gill said that John the assistant manager was settling in wellT The carnival committee will no longer be using the club for its AGM due to there being no disabled access to the upstairs committee room, and also because the ban on Mr Beer has not been lifted
The ‘footballers’ are no longer using the club because they were not happy about paying for membership.
Gill would like to re-introduce opening at 12noon on Mondays and Tuesdays (which will be covered by her or John) Proposed by Nigel seconded by Debby it was a unanimous vote therefore the motion was carried
It was agreed that the carvery on Sunday lunchtimes would start on September 27th but after much discussion it was still not decided whether to allow food in the front bar especially if big football matches had kick offs at 1.30pm or 2.00pm. and the big screen was needed
A few new members had still not received their membership cards. It was suggested that maybe the memberships should now be done at the club as the computer was now up and running.
Entertainment
Tom Jones tribute 26th September
Debby to formalise a newsletter to be distributed to all members telling them of forthcoming events and things that the club offers e.g.big screen for football etc. t.v. food, raffles etc.
It was also discussed to do some form of advert to encourage new members, by offering them free temporary membership until the end of the year.
AOB
Vi reported that as a committee member she asked a person who was playing a gaming machine whether he was a member,(He wasn’t but he was with a member) and pointed out the sign that said members only can use the machines. She felt intimidated by his reply. It was agreed that in any future cases the member should be indentified and a letter written to them from the committee informing them of their obligations if they bring guests into the club.
Richard is not able to get a discount on a tv until November (See Matters Arising point 3)
Nigel attended the bar committee meeting re the condition of the cask ales. Gill has now spoken with the bar staff on how to store and pour these beers.
Dom suggested that some of the smaller jobs around the club could be done by club members instead of paying tradesmen
Meeting ended 8.55pm
Date of next meeting
September 9th at 7.30pm
Minutes of the Committee Meeting of the
Old Windsor Club
8th July 2009
Present
C.Williamson, J. Hatcher, N.Metters, V.Tomasso, T.Wareham, B.Clark, P.Pugh, E.Williamson, D.Almond, L.Hatcher, R.Toms(came part way through the meeting)
Apologies
J.Hart, L.Wareham, D.Benton.
Matters Arising
The table tops still need replacing at the front of the club, we need to chase Terry (Oxford Blue)
A new assistant manager has been engaged. Pat said that the bar staff hadn’t been notified of the vacancy, Laurie said it had been posted on the notice board in the front lobby. Pat felt that it should have been common courtesy to have spoken to the staff first. It was noted that the new assistant’s hours should not affect the regular bar staff (as opposed to casual staff)
In view of the position with Setanta the T.V.Link instructions have been put on hold.
It was agreed to hold off purchasing the T.V.for the front bar at the moment because of the club’s financial position.(see A.O.B.)
Bar
It was suggested that part of the back car park be used for outside seating. It was agreed that due to the club’s finances at the moment that this would be put on hold.
It was discussed that if the club wanted to do the Carnival beer tent next year then there must be an inventory of everything that is bought/sold and it kept separate from the club bar figures.
Nigel had a query with the cask ales and in the absence of Jason it was suggested he be invited to the next bar committee meeting to raise his concerns.
Entertainment
Again there was a poor response to the Bogus Blues Brothers, which was a good night .
Trevor to speak to Debbie to see if they can do some more advertising for the forthcoming event (Tom Jones)
A.O.B.
Dom proposed that the horse racing channel be re-instated
Vi seconded the motion, eight members voted for the motion , there was one abstention therefore the motion was carried.
Dom (who had missed the first part of the meeting) said that it had already been agreed that a new t.v. was to be purchased for the front bar when the back bar refurbishment budget was agreed. Richard to get a price from Sainsburys where he can get a discount
.Barry attended the monthly pub watch meeting and gave us a resume of the content of the meeting.The Fox and Castle have banned Richard Batterham from their pub therefore he will not be allowed in the club or any other pub in the village.The police are continuing to have their sniffer dogs doing drugs raids on the pubs this has had a mixed reception.
The Carnival Committee have asked if the ban could be lifted, and Malcolm Beer be allowed back into the club. The club committee felt that if an exception was made for him then this would set a precedent, therefore their request was declined.
The meeting ended at 8.50pm
Date of next meeting
12th August at 7.30pm
Minutes of the Committee Meeting of the
Old Windsor Club
10th June 2009
Present
N.Metters, C.Williamson, B. Clark, T.Wareham, P.Pugh, E.Williamson, V.Tomasso, R.Toms, J.Hart, L.Hatcher.
Apologies
L.Wareham, D.Benton, D.O’Donovan
Matters Arising
Apologies to Nigel for leaving him off the list of attendees for the last meeting.
The back bar has been finished with new tables, chairs and carpet.
The combination lock on the cellar door has been put on hold as the new cage seems to be solving the problem of stock shortages. Barry suggested that we still keep a check on the most popular lines.
The outside bar was unable to be repaired so Jason purchased new tops. One of the coolers was broken (It had been borrowed by someone!) so a new one had to be purchased and one more good one has been made out of the others.
Barry updated us about the Pub Watch, the customer banned from our club has now been banned for sixth months from all pubs in the village, he also passed around pictures of people who have been banned throughout Windsor, these will be kept behind the bar.
It was agreed that private hirers would be asked to clear up after their bookings. Gill to organize.
Trevor to get a price for a special camera for the snooker hall
The table tops at the front of the building are now going to be replaced by Terry from the Oxford Blue in payment for the old back bar furniture that he had.
Food
It was agreed that we would no longer do food as it was now making a loss and also the standard of the food and service was now unacceptable. It was discussed that we may start up again in September with a Sunday carvery (see Bar report)
Bar
Gill has asked again for a full time assistant and cut down on the casual staff. A few people might be interested in this position and it will be advertised internally first and then advertised locally. Gill also offered that if an assistant can be found then she would be prepared to cook the Sunday carvery and do the food for private functions. It was suggested that if we did go ahead with the food that we would set the tables in the back hall and make it more professional and comfortable. Also we would give away free meals in raffles etc. to encourage people to try the food.
Barry proposed that we advertise for an assistant
Chris seconded it, and the committee all agreed therefore the motion was carried.
Jason, Laurie and Trevor agreed to be on the interview panel.
Gill also asked if when the membership is renewed in 2010 if we could have a membership price for couples.Jason proposed this, Pat seconded it and the committee all agreed therefore the motion was carried
Jason also proposed that we do a special membership for contractors working for short periods in the area of £5..00 per month. Laurie seconded it the committee all agreed therefore the motion was carried. Jason will print off some form of temporary card.
Due to lack of customers on Mondays and Tuesdays,the club will no longer open early.
Jason got a price of £478.00 + vat for a 37 inch T.V. for the front bar. Evelyn checked at Tesco and they were similar prices or more expensive for Sonys etc. A decision to be made at next meeting.
It was suggested that a guide was drawn up as to how the T.V’s link to each other and the big screen. Trevor to do.
Jason tried to re-negotiate our sky package but we cannot do anything until August when our contract is renewed.
Entertainmemt
‘Blues Brothers ‘ June 27th
‘Tom Jones’ September
AOB
Nigel said that they could have done with more bar staff at the carnival (annual problem!!) and asked whether we had picked up any new memberships from the advertising in the beer tent. Trevor to ask Lynne.
Nigel also said that he had now cleaned all the soffits at the front of the club and it was agreed that the club was looking very nice with the flowers etc.
Meeting ended 9.00pm
Date of next meeting 8th July at 7.30pm
For your interest, here is a picture of the Committee in 1981 taken from Keith Watson's Centenary booklet. A lot of of the faces you will still see around but sadly we have lost a lot of good club members
